2008 FCA BOD Meeting minutes

Board of Directors / Comité administratif
March 29-30, 2008 – Toronto, ON - le 29-30 mars, 2008
1.0 President's Call to Order & Welcome
Roger Murray explained that the change in dates for the annual meetings was to provide Board members
with opportunities for more input.
In attendance
Roger Murray, President Al Wills, VP International Derek Hird, VP Admin & Marketing
Jude Hooey, VP 3D Alain Gravel, VP HPC Shawn Riggs, Athlete Representative
Charlene Parlee, VP Committees & Projects Absent: ABAM
Val Canham, BCAA Vickilynne Schleppe, ABAA Ken Chipley, SAA
Denis Rousseau, FTAQ George Wagner, OAA (day 1) Lynda Savage, OAA (day 2)
Lindsey Poehl, AANS David Galloway, AANB
Guests: Kathleen Millar, FCA Executive Director Leslie Murray, Sport Canada Consultant
Paul Jurbala, LTAD Contractor Cary Kaplan, Cosmos Sports

2.0 Acceptance of the Minutes, August 14, 2007

MOTION #B2008-02 To approve the August 14, 2007 Board meeting minutes as published on the
FCA web site
Moved by: Allan Wills Seconded by: Charlene Parlee Passed
• Business arising from the minutes
None
3.0 Acceptance of March 2008 Agenda
Roger noted that due to the fact that guests would be attending the meeting, the order of the agenda may
need to be modified.
MOTION #B2008-03 To accept the Board agenda as published
Moved by: Alain Gravel Seconded by: Jude Hooey Passed
4.0 Business - Management Issues

4.1 PSO Round Table

AANB Government cutbacks mean that there will be no archery in the school programme (NASP) in
New Brunswick as planned. CanBow will be continued instead; there are currently 150 youth in the
CanBow programme. Budget reductions scaled back physical education programmes in schools.
Archery is taught in schools with recurve bows, but the province is not willing to commit more funds.
Trina Snooks has been appointed AANB co-ordinator for LTAD and will start with information from this
meeting, after ratification of the model.
ABAA New challenges include hosting a booth at the Western Canada Women’s Show with
demonstrations on all aspects of archery including traditional, CSA, youth, older archers, and national
team members, fletching demonstrations, equipment on view and a draw on a coached lesson for the
winner with 10 friends. In terms of archery in the schools, Larry Kelly has a successful programme in the
Edmonton area. Larry is trying to develop archery equipment for this programme in terms of bows and
accessories. This is a for-profit programme, following a CanBow-type progression without the awards.
His company goes into a school, teaches the archery class at 10m and get students excited about the
sport. He has a self-contained travelling unit. In Calgary, as volunteers, there are club members going in
to the programme known as .For Kids in Calgary.. There are plans to create its own Calgary-area video.
ATAA elections will take place in two weeks, with about 33% of the executive changing. ABA is having its
elections on March 29th and about 25% are changing portfolios or leaving. ABA side has a strong
membership base and should not have trouble filling positions.

AANS Last year, constitutional changes were needed because there were two different constitutions in
effect. The final document was completed late last year with a larger Executive. There are 5 archery
groups that work together in Nova Scotia: AANS (Archers Association of N.S.), BANS (Bowhunters
Association of N.S.), TAANS (Traditional Archers Association of N.S.), BIANS (Bowhunters Instructors
Association of N.S.) and the 3D Archers Association of N.S. Due to a government decision, there was a
fragmentation of archery with in the province. 30 years ago bowhunters separated when Sport Nova
Scotia did not want .blood sports. in the PSO; at that date BANS was formed. Now hunting including
bowhunting is a heritage sport so it is acceptable and AANS is able to bring bowhunters back into the
organisation. The BANS president is AANS’ Director of Bowhunting.
BANS and AANS have been working together very successful and BANS has done a great job in
promoting bowhunting, bowhunting issues and encouraging bowhunters into archery. TAANS is also a
sub group with their own executive who are working together with AANS.
The 3D Archers Association has decided to form and have adopted other insurance. They have recently
rejoined AANS as a club to represent affiliated 3D archers that are not represented with in an organized
club. If we all stay positive and work with the other groups and work on diplomacy, then we will be able to
keep all the groups together.
AANS started NASP and all the equipment has been received by the school boards. AANS/BANS pay for
4 youth member’s registration fees to IBEP courses. AANS/TAANS pay for 2 youth members to attend
the junior Guides course.
Concern: Some hunting groups in Nova Scotia are trying to introduce crossbows in archery season. In the
past we were informed that if the kill rate goes up in the bowhunting season, the season will get shorter
so there is a need keep lobbying provincially that the current archery tackle definition does not change.
AANS makes up business cards with all the shoots written on them. The participating archery retailers
pay for making up the cards and for this can place advertising on the AANS website as well as on the
shoot cards. The cards are free to anyone who wants them and are available at the participating retailers.
Every member gets shoot cards with each of the Archery Retailers’ information on them along with shoot
dates.
Derek suggested that AANS form a consulting group to help other PSOs with smoothing over internal
divisions.
ACTION: Derek, Lindsey and Kathleen will get together to form the consultation group.
OAA George replaced Don Munroe, who was ill. FCA had invited George as a presenter during the
debate on the inclusion of crossbows; he was available for Saturday only. OAA adopted FCA rules.
There is a need to train more judges; judges are over-worked. The recent Sportsmen’s Show had 1300
people through the OAA booth to shoot; OAA earns money and splits the proceeds with volunteers who
come out. Lana Perry is doing a remarkable job to develop the youth programme and things are
improving. OFAH looks after IBEP and turkey seminars, so OAA is trying to work more closely with them
and get instructors’ feedback for clinic scheduling. The courses are voluntary. Ontario Ministry’s
bowhunting section is useless without the gun license course as well.
George is active with the CSAA, representing manufacturers and distributors across Canada as the only
retailer; CSAA are giving OAA some support.
OAA has a major problem on the Board of Directors. Discussions have been quite bitter and for this
year’s election there might be problems to keep things going. He is not sure where it is going but internal
problems arose starting with the rule changes. There were complaints regarding many things, including
the volunteer directory, even though it is the most important OAA communication tool. OAA sends out
2500 copies a year for about $6000. OAA sells advertisement space along with OAA support. George
reported lower attendance at club shoots because the clubs are disorganised, events do not run on time
and rules get thrown out because the clubs do not recognise the rules. 3D is down but FITA target and
field is growing and there is a demand for more facilities. There is a big effect with having a world
champion in the province as well. Right now field is still centered at TAOC. The Ontario Science Centre
range is in danger of closing again.
George summarised his work on OAA’s insurance programme; it is complicated and created issues for
clubs to understand.

Derek reported that Manitoba had a smaller quarterly publication with the tournaments and maps, similar
to the one that OAA produces, and when this tool disappeared it impacted on tournament registrations by
50%.
FTAQ Denis felt that each province faces the same problem. 3D separate sub-group, but it is difficult to
keep them in the organisation. FTAQ created two types of memberships – competitive or recreational:
$38 and $16.50 respectively. FTAQ cut the club level fee in order to bring new archers. On the target
side of the FTAQ, there is no problem; on the 3D side, it is a problem. There is difficulty at the Board
level because the Board deals with all archery issues, not just 3D. This does not satisfy the 3D
representatives, who tried to get rid of him as president because he tried to keep the regulations
consistent over time. Money is an issue: if young people need travel funding, FTAQ will support them,
but not Masters to national and international competitions, and not for recreational shooting. With the
provincial election in May, he may not be re-elected. Some members are trying to by-pass the FTAQ but
FCA supports the FTAQ.
Coach certification is on-hold; the top volunteers are long-term but there is no new blood in the federation.
The last few years they have tried to make changes, but people did not want the change.
There is one staff member filling two positions; there is still a very serious financial situation. He is trying
to work with the 3D people, but at the provincial level, clubs do not want to follow the agreement to run
the championships to the expected standards. He is prepared to lose members and finances. There is
another association for insurance purposes only. The FTAQ is selling itself as an insurance company but
it should be selling archery.
There are few judges because the process of certification is too long at the provincial level. The judges
are not paid enough to cover the work they have to do. In soccer, at 14 years of age, they are paid by the
game at $16-$18/match. If we lose judges, we can not run events. The rates that are charged are low
but compared with other sports people commit money for a year, not for an introductory lesson. The cost
of the archery equipment is a barrier against people coming back. Clubs need to charge enough money
to make money and pay the judges.
ACTION: Charlene will take this item to the committee to see what is necessary in order to
create effective judges in the smallest amount of time. The coaches are not paid enough.
Charlene will instruct CCC to give guidance for fees charged.
SAA The Executive is trying to keep volunteers doing just one job at a time. The president has
business background and he is running SAA more like a business. Membership is over 1000.
Bowhunters are separate from SAA; the Saskatchewan Bowhunters’ president did speak with SAA, but
there was little progress. SAA’s indoor 3D championships are held in conjunction with the bowhunters’
annual awards night. Volunteering is up.
The JOP/CanBow programme has 500 youth. 35/36 clubs run a youth programme. JOP championships
indoors are held in 3-4 parts of the province. SAA holds a kids’ day in conjunction with the indoor
championships; the JOP is a 300 round, not a 600 round. The bigger it gets, the more pressure it puts on
the clubs, volunteers and organisers. To host the provincial championships, it used to take a double gym
with 100 on each wave, but now they are having trouble finding a big enough spot to host it. SAA has a
hosting grant of $2,000 in order to assist club to rent facilities and make money. On Saturday, youth
archers shoot in their badge level groups; on Sunday they shoot in their equipment division.
3D is on track right working within SAA. Ken looks at 3D as grassroots development to get youth
interested in Canada Games. We have to remember that archers develop this way and progress on to
target. SaskSport details where the money goes. Judge development takes a long time to get to the
national level. Provincial High Performance Programme: They bring people together at training camps
regionally so that the archers can see other archers.
BCAA The BCAA AGM and BC indoors was last weekend. Val is positive even though funding has
been cut and the criteria changed. BCAA has 1200-1300 members per year with 600 youth. BCAA
received funding for a tournament kit in a trailer to travel around the province so smaller clubs can host
tournaments. Judging is an issue in all parts of the province.
Coaches seminars are planned regionally to bring coaches to talk, problem-solve and reinforce a
consistent approach.

A bi-monthly newsletter is printed.
Bowhunters are part of the association now and the bowhunting team is funded to the same level as
target archers to the FCA outdoor national championships; $6000 for an 8-member team. There is a
performance team and with a $50 fee. Funding is based upon your performance at provincial events, and
whether or not you shoot both target and field.
Roger Murray summed up the discussion as a positive exchange among members to learn from best
practices and how other provinces solved common problems.
• Clubs of Excellence
Kathleen Millar presented the LTAD Clubs of Excellence concept sponsored by True Sport and
Swimming Canada Natation. Clubs, in the future initiative, attend skills clinics on management to receive
certification. Paul Jurbala added background information as he was involved with the initial project to
bring the UK .Club Mark. programme to the Canadian sport system. .
4.2 PSOs and the LTAD
Paul Jurbala represented a status report since November 2007. Working groups discussed
communications link through PSOs to clubs and how to measure success implementing LTAD.
See Appendix 1 for the summaries.
MOTION #B2008-04 To ratify the LTAD model draft in principle and begin translation
Moved by: Derek Hird Seconded by: Allan Wills Passed
MOTION #B2008-05 We, the archery associations of Canada, agree that LTAD will be the basis for
archery development in Canada.
Moved by: SAA Seconded by: AANB Passed
ACTION: Leslie Murray will find out if LTAD 101 & 102 presentations are available, and if
advertising is allowed in any of the LTAD materials.
• Presentation by Cosmos Marketing
President Cary Kaplan presented an overview of services and challenged the FCA Board to allocate
funds to marketing for a period of 3 years. Roger thanked Cary for coming to the meeting.
4.3 Executive Committee/Athlete Rep/Sport Canada Reports
The following points were in addition to reports submitted in the FCA 2008 Annual Report.
Leslie Murray updated to the group regarding Sport Canada policy as it affects archery. There will be
new funds for the .Road To Excellence. programme over the next few years and could be additional
funding to archery. (For details, see Leslie’s report to the Executive Committee, February 1-2, 2008.)
FCA has met all standards required for 2008, and has until 2012 to meet the others.
Shawn Riggs will not be running for the Athlete Representative position again. Kathleen has started the
nomination process through Info.E-mail. Direct mail will be sent to all Excellence members in April.
Al Wills reported that the COPARCO meeting has been moved to Venezuela in mid-summer. There is
still a lack of communication on tournaments. Organisational mis-management continues. FITA is
leaning towards management by continental associations (CA). Canadians are lumped in with. The
perception is that all US training centres and benefits devolve to Canada even though this is not true.
Roger Murray was invited by the NAA to classify archers at the end of January 2008; he is closer to
earning full international classifier certification.
Jude Hooey reported that Al Wills split the 3D hosting manual from the standardised one and that she has
created an indoor 3D national championship hosting manual. Lethbridge Bowbenders held a successful
indoor 3D national championship in a fantastic facility with two AWAD athletes included with 6 peewees
and 230 adults. Jude led a 3-hour teleconference with her committee and the rules were revised.

Derek Hird has a committee of one to work with him as chair. He will pursue Cosmos’ suggestions.
Charlene Parlee reported that she and Ghislain are working together to publish judge appointments and
get things done. Let her know if there are other things needed for the judge committee. With regard to
specific 3D judge training, there is no movement. There is a negative perception of judging within the 3D
community.
MOTION #B2008-06 To accept the reports as published and/or amended.
Moved by: Shawn Riggs Seconded by: Derek Hird Passed
4.4 Operational Plan
The Board broke into working groups for the final review. The document is published separately.
MOTION #B2008-07 To strike a permanent FCA International Event Hosting Committee.
Moved by: Shawn Riggs Seconded by: ABAA Passed
ACTION: Kathleen will send FITA’s target hosting manual to Al Wills and Jude Hooey.
ACTION: Charlene will strike an ad hoc committee to study the Clubs of Excellence
programme. Shawn Riggs, Lindsey Poehl and Val Canham will sit.
MOTION #B2008-08 To ratify the FCA Operational Plan as amended.
Moved by: Derek Hird Seconded by: BCAA Passed
4.5 2008 Budget Draft
The Executive Director led a PowerPoint presentation by project. Sport Canada core contributions are
scheduled to decrease by $9,000 in 2008-2009. The budget is a separate document. Derek’s marketing
suggestions were discussed.
MOTION #B2008-09
To increase the 2009 FCA Regional Indoor Championship participant fee by $3.00;
To increase 2009 FCA mailmatch participant fees by $1;
To increase all FCA products by 15% immediately;
To amend the 2009 championship host agreements to include technical delegate expenses as a
responsibility of the host committee;
To increase FITA-sanctioned tournament fees by 15% immediately;
To increase all FCA-sanctioned tournament fess by 15% immediately;
To increase indoor nationally-sanctioned tournament fees to match outdoor nationally-sanctioned
tournament fees,
To cut bookkeeper fees by 50%.
Moved by: Derek Hird Seconded by: BCAA Passed
MOTION #B2008-10 To accept the draft budget as amended by MOTION #B2008-09
Moved by: AANB Seconded by: ABAA Passed
4.6 Policies & Ratification

- Ratification of Votes-by-E-Mail from last meeting to the present (Appendix 2)

MOTION #B2008-11 To ratify all motions passed by the FCA Executive on behalf of the Board since
August 2007.
Moved by: Alain Gravel Seconded by: Jude Hooey Passed
MOTION #B2008-12 To ratify all motions passed by by e-mail since the FCA Executive met on
February 2, 2008
Moved by: Allan Wills Seconded by: Charlene Parlee Passed

- Access & Equity Policy (Appendix 3)

MOTION #B2008-13 To approve the Access & Equity Policy as amended
Moved by: AANS Seconded by: Shawn Riggs Passed

- FCA Championship Rotational Policy (Appendix 4)
- FCA Member Complaint Policy (Appendix 5)

MOTION #B2008-14 To approve the FCA Championship Rotational Policy and the FCA Member
Complaint Policy as amended
Moved by: SAA Seconded by: Derek Hird Passed
5.0 Committee Work & Recommendations
a) Archery Canada Council
• FCA Rules – Part 1 - Ratification of Proposals from the Rules Committee (Separate document)
MOTION #B2008-15 To ratify the rule change proposals as submitted by the FCA Rules Committee
and the 3D Committee.
Moved by: Jude Hooey Seconded by: Shawn Riggs Passed
• FCA Rules – Part 2– Crossbows & the FCA
George Wagner opened the discussion with a presentation to the Board. For the full discussion, please
see Appendix 7.
MOTION #B2008-16 The issue of crossbows be given to a sub-committee of the FCA for further
study and produce a report to the FCA Executive before the August 2008 national target championships.
Moved by: Derek Hird Seconded by: Shawn Riggs Passed
Crossbow Sub-committee’s Terms of Reference

- Survey and report on all provincial laws regarding crossbows and firearms
- Survey and report on all provincial Police forces interpretation of what is a firearm
- Survey and report on municipal interpretations of what is a firearm in all provinces
- Survey and report on all provincial interpretation of carrying permits
- Survey and report on international organisations allowing crossbow competitions & rules
- Administration of additional insurance fee ($5.00) and policing insurance honesty
- Survey why FCA members do or do not want crossbows in the FCA
- Define .archery.

Committee members: Jude Hooey, George Wagner and AANS representative1.
ACTION: Report will be sent to the Executive, 3D committee, all PSO boards and posted on the
FCA website and Bowzone.
• National Championships
2008 joint championships – Status Report from Manitoba
Al Wills, Alain Gravel, Jude Hooey and Kathleen Millar reported in the absence of a representative from
ABAM. The target/field logo approval took some revisions and passed. Sponsorship is an issue. The
committee has addressed all of FCA’s concerns within its capabilities. Dates were changed but
availability for accommodation would not allow the date to change further in order to avoid conflict with
US Nationals. Field championships will be held at the Sandford Range; ABAM is supporting its upgrade.
HPC will have the FITA Youth Championship trials at the same time as the FCA Open. There is no web-
site functioning and most information will need to go onto the FCA website.

1 On April 07, AANS appointed John Webber to this sub-committee.

The 3D committee has changes its executive. New Chairperson, Brad Watkins, visited the indoor 3D
championships in Lethbridge in order to study the organisation and to promote the outdoor event. The
host club has found a possible sponsor for long-term support. Jude mentored them to give them a better

idea of what is needed. There will 3 courses instead of 4, and there will be camping on-site. There is a
website.
2009 joint championships – Status Report from Québec
Denis Rousseau presented the sites and dates for all 2009 events. All tournaments will be in Amos.
There is a field course now. The organisers, led by Chairperson Gaetan Dupuis, have experience
running major events. The FTAQ board has agreed to this bid because there was sufficient
infrastructure, accommodation and number of volunteers.
Dates for the 3D outdoor championships will be July 31 to August 03, 2009.
Dates for the FCA field championships will be August 08 to August 10, 2009.
Dates for the FCA target championships and FCA Open will be August 10 to 15, 2009.
MOTION #B2008-17 The FCA Board accepts the FTAQ’s suggestion to change the format of the
2009 national target championships to suit the needs of the host club. This change will be confirmed in
the host agreement.
Moved by: Derek Hird Seconded by: Jude Hooey Passed
2010 joint championships – Status Report bids to date from Nova Scotia (AANS)
Lindsey Poehl reported that hosting the tournaments had been spread out over the province to encourage
more clubs to participate and to reduce the workload on clubs who bid initially. Osprey will host the FCA
Field Championships; Scotia Bowmen are looking after the FCA Target Championships in Halifax and
Glooscap Archers, Kings Archers & Greenwood Archers will host the FCA 3D outdoor Championships in
Kentville, NS, 60 minutes from Halifax,
• Canada Games 2011
The Executive Director presented the 2011 Canada Winter Games reduction of team size; see Sport
Selection figures in Appendix 8. Since this was the only option for archery’s inclusion in the Halifax
Games, a decision had to made exactly how to reduce the archer team size. Support staff numbers
remained at one male/one female. Her suggestions were discussed.
MOTION #B2008-18 That for the Canada Winter Games 2011 Technical Package individual event, 1
compound archer and 1 recurve archer will be selected by each PSO for each sex.
That for the Canada Winter Games 2011 Technical Package team event, teams will consist of 1 recurve
male + 1 recurve female and 1 compound male + 1 compound female, selected by each PSO.
Moved by: Derek Hird Seconded by: ABAA Passed
ACTION: The technical package changes will be forwarded to the Canada Games Council by
the FCA Executive Director as soon as possible.
ACTION: LTAD’s Competition Review Committee must review the Canada Games round and how
they changes affect athlete development. The committee should suggest alternatives for the next
Games.
b) High Performance Committee
• Olympic & Paralympic Teams and status
Alain Gravel reported on the trials process and the number of spots won by Canada. FCA has one more
slim chance to earn a woman’s spot in Boé, FRA.
ACTION: HPC is asked to review the amount of funding to send 4 women to Boé.
• 2008 FITA World Youth Championships/2009 Championships/ Youth Olympics
FCA will incur additional expense due to the need to send 2 youth teams to FITA world championships in
2008 and 2009 in order to earn quota for the new Youth Olympics in 2010. The 2009 world
championships will be held in Salt Lake City, USA. The Board was reminded that HPC policy on sending
youth to these events will follow LTAD guidelines as soon as they become available.

• Regional Coaches Councils & PSO involvement
Al Wills reviewed the RCC structure and its need to find coach administrators who were committed to
mentoring coaches. RCC members needed to reduce personal coaching commitments to a minimum.
He was confident that the Ontario/Nunavut regional coach replacement would be found. There is still a
vacancy for the Atlantic Region even though the position has been advertised twice in Info.E-mail.
• Facilities inventory from each PSO – anything longer than 20M
Estevan has just built a 50m indoor facility.
ACTION: All Board members should forward an inventory of known facilities in their
province longer than 20M that can be adapted to archery with +50M a higher priority;.
6.0 FCA Annual General Meeting
NOTE: The FCA Board of Directors meeting was adjourned at 12:55 in order to prepare for the 2008
Annual General Meeting. The meeting re-convened at 13:30 and the agenda resumed.
5.0 Committee Work & Recommendations continued
• 3D Ranking Criteria for Selection to International Teams – new system
VP 3D Jude Hooey presented the latest revision of the criteria. Jude designed the system to mirror the
criteria used to select international target teams. She had converted all percentages into actual scores as
requested by Alain Gravel.
MOTION #B2008-19 To accept the 3D criteria as presented and amended.
Moved by: Jude Hooey Seconded by: Alain Gravel Passed
• New Ranking System for international teams
Alain Gravel and Shawn Riggs answered questions. The new system includes mandatory use of FCA
results reporting template.
ACTION: Denis Rousseau will work with Greg Durward to adjust the indoor template to show
2 rounds of 300.
c) Communications & Marketing
Derek submitted his Marketing Committee strategy to the group (See Appendix 12). It had two important
sections, specific fiscal changes and a think tank exercise. Part one was covered during the discussions
concerning the 2008 budget.
ACTION: Proposed increases to membership fees should occur at the next revision to the
PSO agreements, not ask for amendments of the 2008-2010 agreements recently signed. The
Executive Director will make these changes to the FCA Operational Plan.
ACTION: All Board members should submit feedback on Derek’s marketing strategy part 2
by the end of April.
7.0 Other Items
• NCCP – PSO Learning Facilitators
The Executive Director briefed the Board on areas of responsibility. The national office will get involved
with evaluation of Learning Facilitators only at the written request of the PSO President. She cautioned
PSO’s from adding too many requirements to the basic policy listed in FCA’s Operations Manual as it
slows down the LF certification process, and thereby slows down coach candidate certification in the two
recreational contexts.
• President's Closing Remarks
Roger Murray thanked everyone for a most productive weekend.
8.0 Adjournment

The meeting ended at 15:15. It was adjourned until presentation of the draft 2009 budget.

Appendix 1 LONG TERM ATHLETE DEVELOPMENT MODEL Part 1

a) Implementation – What should it look like?
- PSOs appoint LTAD co-ordinator/vice-president for their province
- FCA educates and trains all provincial LTAD co-ordinators
- PSO co-ordinators train other volunteers for all existing provincial sub-groups
- PSO LTAD co-ordinator monitors dissemination of LTAD material to groups & clubs
- PSO coach co-ordinators involve coaches in the implementation
- PSO coaches educate club members
- PSO judge co-ordinators involve judges in the implementation
- FCA Annual PSO Report Template includes LTAD co-ordinator contact name and other
questions concerning LTAD activities
- Start .Archery for Life. to increase youth involvement
- Use LTAD to unify special interest groups
- Revision of Competition Calendar to fit with LTAD concept, using PSO events as a
progression
- Ensure FCA LTAD fit with PSO LTAD plans in place already
- FCA & PSOs design strategy to sell LTAD to its members, starting with the PSO Executive,
Board, regional associations, clubs and individuals/parents
- PSOs create budgets and policies with LTAD references with programmes and events reflect
the balance of .Archery for Life. as well as High Performance
- LTAD brochures and materials are available at provincial events and tournaments

b) Benchmarks – What will be in place in the next year?
- FCA LTAD Organigram in place

FCA

PSO LTAD VP
PCC PJC

PSO LTAD Coaches
PSO clubs

- PSOs measure membership growth, particularly by special interest groups

Appendix 1 LONG TERM ATHLETE DEVELOPMENT MODEL PART 2
An archery tournament would be considered successful if it had the following components:
a) From a coach’s perspective
- Fit the needs of athletes
- Challenges were reasonably achievable
- Accommodates various skill and development levels
- Offers various venues for different archery disciplines
- Good competition
- Participation at all levels using high performance athletes as role models but providing opportunities for
all, particularly beginners.
b) From an athlete’s perspective
- Enjoyable experience
- Fit the needs of athletes – qualifies for ranking, prepares archers for future competitions
- Challenges were reasonably achievable
- Accommodates various skill and development levels
- Offers appropriate facilities – courses and terrain well-planned and laid-out
- Good competition – well-organised, rules clear, good officiating, several competitors in each class
- Family-oriented using high performance athletes as role models but providing opportunities for all,
particularly beginners.
a) From FCA’s perspective
- Financially viable for club, PSO and FCA
- Appropriate in scale for the population base
- Local tournaments offer competition to all levels of participants
- National tournaments service specifically targeted level
- All tournaments use the same rules at all levels
- All results for registered tournaments use the same template and are sent to the national office
- All results fit into the talent identification programme

Appendix 2: Ratification of Votes-by-Mail since August 15, 2007 PART 1
The following motions passed by FCA’s Executive Committee from August 2007 to January 31, 2008:

Motion #HPC 2007-14

Proposed AWAD team selection criteria for women.

PASSED

Motion #E2007-11

To appoint Charlene Parlee to the position of Vice-
President Committees and Projects for the period of one
year

PASSED

Motion #E2007-12

2008 FCA 3D indoor championship logo

PASSED

Motion #HPC 2007-16

Change HPC’s Equipment programme criteria to receive
Win & Win effective November 15, 2007

PASSED

Motion #HPC 2007-17

2008 Olympic Trials format proposal (HPC)

PASSED

Motion #E2007-12

Standing Rules Committee

PASSED

Motion #HPC 2007-17

2008 Olympic Trials format proposal (BoD)

PASSED

Motion #ACC 2007-01

2008 3D rule change proposals (Batch #1)

PASSED

MOTION #HPC 2007-19

InfoExcellence disbanded for Excellence 2012

PASSED

MOTION #HPC 2007-20

LTAD principles as part of PSO agreements

PASSED

MOTION #HPC 2007-21

Junior/cadet world team selection criteria

PASSED

MOTION #HPC 2007-22

Junior/cadet world team selection trials in Winnipeg

PASSED

MOTION #HPC 2007-23

2008 Pan American Championship team trials dates

PASSED

MOTION #HPC 2007-24

2008 B Team trials dates

PASSED

MOTION #HPC 2007-25

Boé FRA team selection policy

PASSED

MOTION #HPC 2007-26

2008 university archery championship team criteria

PASSED

MOTION #HPC 2007-27

ERC New Ranking Proposal accepted in principle

PASSED

Motion #E2007-13

Using $3000 of RBC Dominion Securities cash to offset
FCA expenses incurred during the 2007 FCA outdoor
target/field and outdoor 3D championships

PASSED

Motion #HPC 2008-01

Olympic/Paralympic Trials to Ontario
Canada Cup to British Columbia

PASSED

Continued

Appendix 2: Ratification of Votes-by-Mail since August 15, 2007 PART 2
The following votes by e-mail require Board ratification (actual wording of motion follows grid):

MOTION #B2008-01

Access & Equity Policy as modified/corrected (See App. 3)

PASSED

MOTION #HPC2008-02

Funding for 2 recurve archers to Winnipeg Championships

PASSED

MOTION #HPC2008-03

FITA Field Championship trials at Winnipeg Championships

PASSED

MOTION #HPC2008-04

Selection of J-P Lafleur as head coach to 2008 FITA
Junior/Cadet world championships

PASSED

MOTION #HPC2008-05

Funding to junior/cadet world championships in light of FCA
funding restrictions

PASSED

MOTION #E2008-13A

Approval of 2008 Target/Field Championship logo

PASSED

MOTION #E2008-13B

Approval of 2008 Target/Field Championship judges

PASSED

MOTION HPC2008-02: That the directions from HPC be amended. $1000 will divided into $500 each for
one male and one female recurve archer, who is not nationally carded, shooting the senior distances and
obtaining the highest score at the national target championships (double FITA1440).
Moved by: Alain Gravel Seconded by: Allen Jenskey
MOTION HPC2008-03: That HPC will use national field championships as trials if more people are
interested in competing at the World Field Championships than Canada is allowed per sex/division.
Moved by: Alain Gravel Seconded by: Allen Jenskey
MOTION HPC2008-05: To allocate to 2008 world team recurve junior and cadet archers financial
assistance. $2000 will be given to the first place archer at the trials (or first-placed qualifier if no trials are
required) and $1000 will be given to the second-place finisher. For compound archers, the same
percentages will be allocated depending upon FCA funds, to a limit of $2000 for first-place finishers and
$1000 for second-place finishers.
Moved by Alain Gravel
Informational Item:

MOTION #E2008-04

To change the FCA fiscal year end from December 31
to March 31
Moved by Derek Hird Seconded by Alain Gravel

Unanimous
NOTICE OF
MOTION FOR THE
2008 FCA ANNUAL
GENERAL
MEETING

MOTION #3D2008-01

Rule Changes – Board agenda item under Committees

Quorum not met

Appendix 3: FCA Access and Equity Policy 2008 English only
Preamble
The Federation of Canadian Archers is committed to accessible and available sport to all persons in
Canada.
Equity is synonymous with fairness and justice; to be equitable means to be fair, and to appear fair.
Equity and equality are often confused. Equality is defined as "of the same quantity, size, number,
degree, value, intensity" and "having the same rights, privileges, ability, rank, etc." Equity, on the other
hand is defined as "justice, impartiality; the giving or desiring to give each person his due; anything that is
fair." Equity is the belief and the practice of treating persons in ways that are fair, equal and just,
regardless of their gender, race, ancestry, place of origin, color, ethnic origin, citizenship, creed, sexual
orientation, disability, age, marital status, or family status.
Gender equity is the belief and practice of treating both sexes in ways that are fair and just. It is the
principle and practice of fair and equitable allocation of resources and opportunities for both females and
males. Gender equity eliminates discriminatory practices which are barriers to full participation of either
gender.
Access equity is the belief and practice of treating all Canadians in ways that are fair and just. FCA is
committed to the principle and practice of fair and equitable allocation of resources and opportunities for
all Canadians regardless of race, and ancestry, place of origin, colour, ethnic origin, citizenship, creed,
sexual orientation, disability, age, marital status or family status.
The Federation of Canadian Archers will take strong and clear initiatives to encourage participation by
women, people with disabilities, First Nations people, new Canadians and other minority groups.
The Federation of Canadian Archers will work to ensure that access and gender equity are key
considerations when developing, updating or delivering FCA programs, policies, and projects.
The Federation of Canadian Archers believes that an effective education program is a cornerstone to
achieving access and gender equity in sport. Efforts will be made towards raising the awareness and
understanding of the access and equity issue in the sport community.
The emphasis for access and gender equity is an attempt to attract and include girls and women, people
with disabilities, First Nations people, new Canadians and other minority groups in archery, and bring
them to an equitable level of participation in physical activity and sport.
Meeting the challenge of access and gender equity in sport and physical activity may tax the resources
and ingenuity of The Federation of Canadian Archers. However, the rewards are substantial, and well
worth the effort. The Federation of Canadian Archers has the opportunity to take a compelling leadership
position by making a clear commitment to access and gender equity.
Vision
All archers will enjoy a full and equitable range of opportunities to participate in and lead all activities of
The Federation of Canadian Archers.
Goals
The Federation of Canadian Archers will:
1. Achieve access and gender equity in the administration, policies, and programmes of the association.
2. Play a positive role in raising the awareness and understanding of access and gender equity among
its members.
Policy Statements and Implementation Strategies

A. Leadership and Administration
1. The Federation of Canadian Archers ensures its by-laws use gender-neutral language.
2. The Federation of Canadian Archers will ensure that all Canadians at all levels in the archery system
have equal opportunity to participate, compete, coach, officiate, administer, organize, lead, and instruct in
a fair, and an unbiased environment.
3. The Federation of Canadian Archers shall declare publicly that it is an equal opportunity employer and
respects the principles of pay equity in relationship to salaried employees.
4. The Federation of Canadian Archers shall practice family-friendly work practices such as flex-time, job
sharing, child care support, harassment policies, non-discriminatory interview techniques, and pay
equity.
5. The Federation of Canadian Archers shall develop positions and work proactively with provincial and
national agencies to identify and eliminate barriers facing all Canadians in archery. Host clubs of
National Championships shall strive to insure the availability of day care facilities.
6. The gender equity portfolio is included in a Federation of Canadian Archers' employee's job
description.
7. The gender equity portfolio is included in a Federation of Canadian Archers' volunteer's job
description.
8. The Federation of Canadian Archers shall strive to have an access and gender balance on its board
of directors.
9. The Federation of Canadian Archers shall strive to have both genders and minority groups
represented on its committees - Archery Canada Council, High Performance Committee, Judges'
Committee, and Coaching Certification Committee.
10. The Federation of Canadian Archers shall collect gender-based and athletes with a disability
statistics on an annual basis.
11. The Federation of Canadian Archers shall analyse the disbursement of funds on a gender and
minority group basis.
B. Education
The Federation of Canadian Archers recognizes that an effective education programme is necessary to
the success of this policy.
1. The Federation of Canadian Archers shall use gender appropriate language and for all publications,
videos and advertisements include a balance of men, women and minority group images.
2. The Federation of Canadian Archers shall provide guidelines on best-practices and materials to
educate its members.
3. The Federation of Canadian Archers shall publicly recognise member organisations that make
advancements with respect to women and minority groups and sport.
4. The Federation of Canadian Archers shall provide forums for discussions on access and gender equity
issues.
5. Through the newsletters, communicate the achievements of women and minority groups in archery.

6. Develop a set of InfoClub pamphlets concerning women and minority groups in archery, and actively
promote their circulation.
C. External Liaisons
1. Federation of Canadian Archers representatives at external meetings shall understand and be
committed to the principles of access and gender equity as set out in this policy, and actions at these
meetings should reflect these principles.
The Federation of Canadian Archers shall strive to have both sexes represented on its delegations to
external forums and conferences.
2. The Federation of Canadian Archers shall not solicit nor accept sponsorship from companies which
discriminate against women and minority groups.
3. The Federation of Canadian Archers shall lobby FITA to create equal competitive opportunities for all
Canadians at world championships and international competitions controlled by the International
Federation.
4. The Federation of Canadian Archers shall maintain membership in associations that are concerned
with the status of women and minority groups.
D. Promotion
1. The Federation of Canadian Archers will increase the exposure, and build awareness, of women and
minority groups in all aspects of archery.
2. The Federation of Canadian Archers will represent women and minority groups of all ages with respect
and so as to enhance self-esteem.
3. The Federation of Canadian Archers will actively promote archery as a sport for all people.

Appendix 4: FCA Policy for Championship Rotation Schedule Policy Revision Version 4
Proposed Revision to the existing Championship Rotation Policy

1. That from 2011 onward, any PSO requesting a revision to the rotation policy will not be able
to .swap. dates with another PSO from another region in the country (east/west), disrupting
the alternating system.
2. The PSO requesting the delay must do so no later than 2 years in advance of their turn in the
rotation. After that date, the PSO is required to host the FCA national championships in the
stated rotation.
3. The PSO requesting the delay will find a PSO willing to host the championships in the year in
question.
4. There will be no change to the order.
5. No PSO may request a delay in hosting the championships more than 1 time in 10 years.
6. The FCA Board of Directors will review the Rotation Policy at its annual meeting every 4
years starting in 2011.
7. The rotation is an 8-year cycle as follows:

2009 Quebec
2010 Nova Scotia
2011 Saskatchewan
2012 British Columbia
2013 New Brunswick
2014 Alberta
2015 Ontario
2016 Manitoba
2017 Quebec
2018 Nova Scotia
2019 Saskatchewan
2020 British Columbia
2021 New Brunswick
2022 Alberta
2023 Ontario
2024 Manitoba
etc.

Appendix 5: FCA Complaint Policy – Revision Draft #3, 2008-03-17

PURPOSE

This policy establishes the procedure by which FCA members may obtain redress for offences they
suffered while at an FCA sanctioned event, or during the preparation for such an event.
DEFINITIONS
Complainant The person, group, or organisation forwarding the complaint
Said person, group, or organization must all be active members, in good standing, of the FCA at the time
the complaint is made and at the time of the offence.
Respondent The person, group, or organization against which the complaint is lodged
Said person, group, or organization must all be active members, in good standing, of the FCA at the time
the complaint is made and at the time of the offence.
FCA The Federation of Canadian Archers
Offence Any action contrary to the rules of competition and/or rules of ethical behaviour published
by FCA and in force at the time of the infraction, which negatively affects the shooting performance of the
complainant.
PSO Provincial Sport Organisation

PROCEDURE

1. Before filing a complaint with the FCA, the complainant must have pursued the issue through both the
appropriate local association and PSO. The FCA will only address the complaint if all local and PSO
avenues have been used. Complaints dealing with national team selection will be addressed by the
Resolution Committee in conjunction with the FCA High Performance Committee.
NOTE:
The complaint must be first lodged with the next higher organizational authority (i.e. A complaint lodged against a
local association must first be lodged with the PSO.), unless the complaint is against a representative of the FCA, in
which case the complaint must be forwarded to the FCA President or, if against the FCA President, to the FCA office.
2. It is the responsibility of the complainant to forward their complaint (or notice of complaint) to the FCA
office within 10 calendar days of the incident, or within 10 calendar days of notification from the local
association or PSO. If the FCA Office or the President is contacted for information, then the 10 days will
begin as of that day. If the complaint is not received by the tenth day, then the matter will be considered
closed.
3. The complainant must fill in the FCA Complaint form (attached) with as much detail as possible and
forward it as per items 1 and 2.
4. Once a complaint is received the FCA office (or President) will appoint a committee of 3 members of
the Executive as a 'Resolution Committee'. Should the complaint be against the Executive, members of
the Board of Directors or FCA committees who are not in conflict, will be appointed.
5. The Resolution Committee shall elect a Chair from among themselves. This committee will then be
forwarded electronic or hard copies of the complaint and all the documentation. The committee will meet
in person with the complainant, call witnesses in person, and deliberate face-to-face when possible (as
when a complaint is lodged at a National Championships).
6. The Resolution Committee will keep un-official minutes of all interactions so that the committee
members can review all the findings prior to rendering a decision. Minutes will not be made public.
Minutes will include a copy of the completed complaint form, notes from meetings, and a procedural
checklist (attached).

7. The Resolution Committee will report its findings and decision to the FCA Board of Directors, and only
the Board can dissolve the committee. A motion from the Board will ratify the final decision and dissolve
the committee.
8. The reported findings and decision of this Committee will be published on the FCA website as ratified
by the Board of Directors, unless the information is of a personal nature, would injure, or damage the
reputation of, any of the involved parties.
9. Should the decision not satisfy the complainant, The Alternate Dispute Resolution mechanism can be
pursued as an outside agency designed to mediate or arbitrate in cases where internal sport procedures
fail to resolve an issue.
Penalty Guidelines:
The following are suggested penalties for the Resolution Committee, but their decision will be final.
First offence:
An FCA member in good standing who is found to be in violation of rules of competition and/or rules of
ethical behaviour published by FCA, and in force at the time of the infraction, for the first time will:

. Send formal letters of apology to all individuals represented in the complaint AND
. Comply with the specific terms detailed in the Resolution Committee report AND
. Complete all specific tasks and assignments from the report within the timelines stated.

Failure to comply will bring an automatic suspension of FCA membership for a period of one year. During
that time, the offender may not participate in any capacity representing Canada or the FCA.
Second offence:
An FCA member in good standing who is found to be in violation of rules of competition and/or rules of
ethical behaviour published by FCA, and in force at the time of the infraction, for a second time, but who
complied with all terms, tasks and assignments deemed necessary by the Resolution Committee for
his/her first offence, will:

Failure to comply will bring an automatic suspension of FCA membership for a period of two years.
During that time, the offender may not participate in any capacity representing Canada or the FCA.
An FCA member in good standing who is found to be in violation of rules of competition and/or rules of
ethical behaviour published by FCA, and in force at the time of the infraction, for a second time, but who
DID NOT comply with all terms, tasks and assignments deemed necessary by the Resolution Committee
for his/her first offence, will be treated as having committed a third offence (see below).
Third offence:
An FCA member in good standing who is found to be in violation of rules of competition and/or rules of
ethical behaviour published by FCA, and in force at the time of the infraction, for a third time, but who
complied with all terms, tasks and assignments deemed necessary by the Resolution Committee for
his/her first and second offences, will:

Failure to comply will bring an automatic lifetime suspension of FCA membership. During that time, the
offender may not participate in any capacity representing Canada or the FCA.

An FCA member in good standing who is found to be in violation of rules of competition and/or rules of
ethical behaviour published by FCA, and in force at the time of the infraction, for a third time will, but who
DID NOT comply with all terms, tasks and assignments deemed necessary by the Resolution Committee
for his/her first and second offences, will be given an automatic lifetime suspension of FCA membership.
The offender may never participate again in any capacity representing Canada or the FCA.

Appendix 6: FCA By-laws and definition of Honorary Membership
9.04 Categories of individual non-voting membership - Non-voting membership in the Corporation is
open to individual residents of Canada who satisfy the criteria for membership established by the
Board of Directors from time to time, and whose application is approved by the Board of
Directors. The categories of such membership shall be as follows:
(a) Individual: membership is open to applicants who pay the appropriate fee;
(b) Family: membership is open to applicant family groups of 3 persons or more who have
paid the appropriate fee. A family is defined as 1 or 2 individuals who are married or living
in a common-law relationship and may include 1 or more legal dependants of one or both
of the individuals, all of whom reside in the same household.
(c) Honorary: the Board may grant membership for a specified term to individuals, exempt
from fees, for special merit, service or contribution to the Corporation. The Board of
Directors may from time to time, confer an honorary life membership to individuals who
have distinguished themselves in the service of FCA;
(d) Life: is open to applicants who pay the appropriate fee.
(e) Package: is open to applicants who pay the appropriate fee through their local FCA
affiliated club or Provincial Archery Association.

Appendix 7: FCA Rules - Crossbows in FCA 3D outdoor championships
• Presentation George Wagner
The FCA President relinquished the chair to the Executive Director.
The crossbow is a controversial issue.
In the 1970’s George received a crossbow and his involvement grew from there. He is in the business
and shoots traditional and compound equipment. In Ontario, when the archery season was opened and
crossbows were included. Ontario Bowhunters Association (OBA) was the group that push for the bow
season. The OBA Disbanded over the crossbow issue and the whole organisation fell apart with inner
fighting.
Personally, George is very worried about hunting in the world and in Canada, and archery would suffer.
Hunting is under pressure. PETA has launched a multi-million dollar campaign against baiting bear.
Right now there is no bowhunter association in Ontario, just OFAH and a wing of OAA. He feels that FCA
should be a national voice for bowhunting. Insurance is not really the issue; it is lack of knowledge.
There are no other sporting groups that can emphasize bowhunting.
Crossbow seasons are becoming more liberal – 12 jurisdictions across North America allow crossbows in
season. Crossbow archery is the only growth segment in North America. Manufacturers are putting more
money into it and more States will add a season. The numbers will be increased enormously if Michigan
and New York accept it. Crossbow shooters, the older segment of the population, can participate in
tournaments because this type of equipment is available to them – Archery for Life. People need to look
at this as an option for active clubs and volunteers.
George quoted an IBEP study was quoted and stated that over the years, there remains a stable 11-12%
success rate for all archery.
In terms of target archery, allowing people to use crossbows at clubs brings people into the sport and
encourage them to continue. There will growth. Some people who shoot crossbows also own other
types of archery equipment.
In George’s view, we need to put aside our personal opinions and see what is for the benefit of the sport.
Crossbow should add to the ranks. FITA competition, field and 3D could have divisions. Crossbows can
be quite accurate. The quality of equipment is better than in the past just as in other equipment classes.
He wants FCA to take a stand on bowhunting and national interest. Supply statistics and use those to
make a case for safety.
Focus on tournaments and competition
Things to consider: hunting
Definition of archery - Are crossbows archery?
What is archery equipment? (human power)
History of firearms – crossbows were in archery
FCA’s access and equity policy
FCA’s mission statement
Hunters with a disability
Youth using a crossbow at tournaments.
Archery ranges do not have the same level of safety control as gun ranges.
It has to be trained.
FCA members have a problem with comfort level with crossbows.
All straw votes have given a 50-50 split.
Crossbows in FCA are as contentious now as compound bows were before 1971.

Appendix 8: Canada Games 2011

Sports selected to the 2011 program

Competitors

AWAD/SOC

Support Staff

PRE-SELECTED

Coach

AWAD
Coach

Manager

Other

Total

Alpine

Core

Curling (Men)

Core

Curling (Women)

Core

Hockey (Men)

Core

Hockey (Women)

Core

Speedskating

Core

Core Sport

Sub-Total

EXTRA ASSESSMENT

Female Apprentice Coach

Policy

Aboriginal Apprentice Coach

Policy

Figure Skating

Extra Assessment

Gymnastics - Artistic

Extra Assessment

Synchro

Extra Assessment

Cross Country Skiing

Extra Assessment

Judo

Extra Assessment

Snowboard

Extra Assessment

Freestyle Skiing

Extra Assessment

Ringette

Extra Assessment

Shooting

Extra Assessment

Badminton

Extra Assessment

Wheelchair Basketball

Extra Assessment

Squash

Extra Assessment

Biathlon

Extra Assessment

Boxing

Extra Assessment

Archery

Extra Assessment

Sub-Total

215

GRAND TOTAL

102

118

314

PREFERRED Team Sizes 2011

MINIMUM Team Sizes 2011

SPORT

AWAD

SOC

OTHER

TOTAL

SPORT

AWAD

SOC

OTHER

TOTAL

Alpine

Archery

Badminton

Biathlon

Boxing

Broomball- (MEN)

Cross Country Ski

Curling

Fencing

Figure Skating

Freestyle Ski

Gymnastics - Artistic

Gymnastics - Rhythmic

Gymnastics - Trampoline

Hockey

Judo

Lacrosse

Racquetball

Ringette

Shooting

Snowboarding

Speed Skating

Squash

Synchro Swim

Table Tennis

Wheelchair Basketball

TOTALS

198

164

472

TOTALS

164

133

386

*Total Team Size 324 for 2011 Games.

**Athlete Gender Ratio must be equitable

***Events for AWAD to total approximately 5.5% of the theoretical maximum

2011 CANADA WINTER GAMES SPORT SELECTION AGREEMENT
Archery was selected as the next ranked sport and given its minimum team size
for competition at the Games.
In order to formalize the selection of sports to the program of the 2011 Canada Winter Games, the
following terms must be agreed upon between the National Sport Organization (NSO) and the Canada
Games Council. These terms cover a wide range of subjects from the fundamental aspects of the Games
to the very practical. Having all parties agree to these terms once a sport is selected to the program,
ensures that issues are dealt with consistently across all sports and that the NSOs and Canada Games
Council are accountable to each other.
If the terms of this agreement are not met, a variety of sanctions are possible, ranging from: written
warning, monetary fines, or at the very extreme, expulsion from the Canada Games program. If the
Canada Games Council and/or Host Society and/or NSO do not meet any of their obligations they should
be identified by the affected party leading up to the Games and identified in the final report.
NSO will agree to:
a. Identify the Canada Games as a component within its long term athlete development model;
b. Propose at 24 - 36 months prior to the Games, an age/eligibility category for .next generation national
team athletes” in the Training to Compete phase of the long term athlete development model, or other
suitable phase of LTAD as justified by NSO to suit next generation national team athletes;
c. Work with the Council to minimize conflicts in the scheduling of major events in the Games period;
d. Fund the travel costs for at least one technical representative visit to the host community prior to the
Games;
e. Develop, with the assistance of the Host Society and host PSO, a plan for upgrading technical officials
within the host community and host province;
f. Ensure high calibre officiating at the Games;
g. Help in the development and provide final sign off of key documents, such as the technical package,
sport schedule, minimum venue requirements, facilities plan and sport operations plan in the given
timelines set forth by the Canada Games Council;
h. Include the Canada Games within the NSO's communications plan and activities (link to Canada
Games website, include Canada Games results in athlete biographies, etc.) and assist the Canada
Games Council in promoting the Games through such means as media relations and features in
newsletters and magazines, signage and visibility at qualifying events1;
i. The NSO must assign capable and competent people from within the organization (i.e. volunteer, staff,
etc.) to be Technical Representative and Sport Information Officers;
j. Abide by the Council's Principles that Govern Technical Packages and other policies of the Canada
Games Council;
k. Ensure that NSO's have a code of conduct and comprehensive social polices in place that embraces all
representatives’ (staff, officials, volunteers) and participants (athletes, coaches and managers) behaviour
at all times when under the Canada Games jurisdiction;
l. Provide two complimentary copies of the NSO’s current rule book and two copies of tournament
policy/procedures manuals to assist the Host Society in its planning for the Games, as well as sample
copies of score sheets and other tools normally used by an organizing committee;
m. Work with the Host Society to ensure the sport’s Announcer and Chief Official are fluent in both
French and English in the NSO’s sport-specific language to provide equal language services to
spectators and Games participants;
n. Provide the Canada Games Council with a final report at the conclusion of the Games.
Canada Games Council will agree to:
a. Have a fair and transparent sport selection process;

b. Provide an environment that is appropriate for .next generation national team athletes. that are in the
Training to Compete phase of the LTAD, or other suitable phase of LTAD as justified by NSO to suit next

generation national team athletes enabling them to excel at the Canada Games. This high performance
environment will be provided to all Games participants by ensuring an athlete-centred approach to
Games organization through:
_ Air & Ground transportation scheduling,
_ Competition scheduling,
_ Venue requirements,
_ Field of play requirements,
_ High calibre of officiating,
_ Accommodations,
_ Food services,
_ Medical services
c. Work in partnership with NSOs in the language of their choice to ensure that all of their needs are met.
APPENDIX A
Suggestions to NSOs for the Development and Implementation of a Canada Games Marketing &
Communications Plans
1. Upon selection to the Canada Games program, sport governing bodies must apply best efforts to
provide Canada Games visibility prominently on NSO marketing and communications vehicles associated
with the Games.
2. The usage of the Canada Games trademarks will be in accordance with the graphic standards
(standards and graphics available upon request).
3. As a Canada Games sport, promotion of the Canada Games Movement brand should take place on
the following vehicles:
Communications Vehicles
i. Website banner ad and link on the NSO homepage,
ii. Website link from all Canada Games program pages,
iii. Written and visual promotion in Email Newsletter,
Promotion at Events
i. Banners and signage at Canada Games qualifying events, Canada Games
Development programs, Talent I.D events, Coach employment events, Sport
Development events,
ii. Verbal promotion in speeches and Athlete testimonials,

iii. Promotion on NSO marketing collateral pieces

Appendix 9: FCA Task List

FCA Volunteer Project List (Who's doing what list!)

Master Version
always evolving - feedback encouraged

Question marks? -
Fill in the blanks!

What

Type

Who

When

Long-term Athlete Development Model
Process

Service

K. Millar/R. Way/P.
Jurbala/B. Stafford/S.
Lemke

on-going

Canada Games/Youth athlete sub-committee
action plan/LTAD

Programme

R. Murray/PSO
directors/Jordan
Eastman/P. Jurbala

on-going

2005-2009 Operational Plan review & revisions

Governance

Exec Comm & BofD

Board
meeting

2007-2009 High Performance Budget - Sport
Canada contribution update

Programme

Exec. Dir./A. Gravel update
July 25

Board
meeting

2007-2009 Archery Canada Budget - Sport
Canada contribution update

Programme

VP E&S / VP C&P / T.
Paukovic /ED

Board
meeting

2007-2009 AWAD Budget - Sport Canada
contribution update

Programme

Exec. Dir./A. Nault

Board
meeting

2007 Pan Am Games Team Management

Event

S. Lemke

2007-07-28

2007 World Outdoor Able-bodied Team
Management

Event

K. Millar/Bibeau/Lafleur/
McDonald

done

2007 World Outdoor AWAD Team
Management

Event

Lemke/Murray

on-going

2007 FITA 3Di Team Management

Event

H. Navarro & ED

on-going

2008-2009 FITA 3Di Team Selection criteria

Event

VP 3D

FALL 2007

2007 FCA Annual Award ballots for 2006

Programme

Board/Executive
Director/Committees

207-06-05

2007 PSO Reports for FCA annual report
submissions

Governance

Board & Chairpersons

2007-06-11

2007 HPC Prepare/host semi-annual meeting

Programme

A. Gravel/K. Millar

N/A

2007 elections President / VP Admin & Mkt’g /
VP 3D & one-year for VP C&P/ VP E&S

Service

Roger Murray/K.
Millar/PSO Presidents

2007-05-31

Recruitment of new Board & Executive
members

Governance

all Board & Executive
members

2007-05-31

National Championship Host Rotation Policy
updated

Event

FCA Executive/PSOs

annual AGM

2007 3D outdoor championships

Event

T. Paukovic /Wolf's Den /
ED

on-going

2007 Target/Field championship

Event

B. Savage / J. McDonald
/K. Millar

on-going

2007 COPARCO judge certification clinic

Programme

S. Font/G.A/KM

2007-08-
08/10

2008-2010 FCA/PSO Operating Agreements

Service

Don Lohnes/Executive
Director

on-going

FCA Info.E-mail

Service

K. Millar

bi-weekly

Follow-up Presidents Conference -
communicate PSO successes to national office

Service

PSO Directors

monthly

HP Excellence Rankings

Service

J. McDonald

monthly

FCA Memberships Programme

Programme

K. Millar/L.
Kiraly/bookkeeper?

monthly

FITA Pin co-ordinator

Service

T. Klat/A. Wills

semi-annual

World Records

Service

weblink in the Excellence
welcome package

on-going

Team Manager/Coach handbook

Service

J. McDonald/Arthur
Nault/AG/KM

annually

International judge re-certification

Programme

G. Arseneault

annually

PSO identification of AWAD athletes to HPC

Programme

PSO membership
chairpersons/A. Nault/KM

on-going

Follow-up Presidents Conference - Meeting
CanBow goals

Programme

R. McIntyre / K. Millar /
CAHPERD

on-going

CBET transition & manuals

Programme

J. Wiebe

on-going

Web page calendar & posting

Service

A. Wills

on-going

Judge Certification programme & record-
keeping

Programme

G. Arseneault/K. Millar

on-going

FCA Office Staffing

Service

Exec. Dir./President

on-going

Athlete Abuse Prevention Education
programme

Governance

President/PSO agreements

on-going

FCA Records

Service

C. Murphy

on-going

FCA championship results archive

Service

A. Wills

on-going

HP Coach Development network

Programme

HPC regional coaches /
J. Gunter

on-going

Judge certification streams (field/target/3D)

Programme

G. Arsenault

on-going

FCA Travel Kit transportation

Event

Executive Director/Archers
of Caledon

done

Volunteer Promotion Articles in Info.E-mail

Service

Executive Committee

monthly

InfoExcellence

Service

L. Cusson

as needed

FCA Product catalogue (on website)

Programme

A. Wills/Exec. Dir./D.
Lohnes

as needed

FCA Coaching Certificates

Programme

J. Wiebe

under review

Athlete bill of rights revision

Service

Athlete Representative

as needed

2009 Athlete Representative nomination
process

Governance

S. Riggs/K. Millar

bi-annually

2008 Rulebook production French

Programme

G. Arsenault/
K. Millar / FTAQ

bi-annually

Judge Course Conductor manual/club judge
test updates

Programme

G. Arsenault

bi-annually

2008 Rulebook production English

Programme

G. Durward/VP 3D/ED

bi-annually

FCA French/English lexicon

Service

FTAQ/FCA Executive

bi-annually

Follow-up Presidents Conference - Form a
sub-committee for Adult athlete development

Programme

Durward/Savage/HPC/
Riggs/ED

on hold

Update the quadrennial plan

Governance

FCA Board/Exec.
Comm./Sport Canada

on hold

Ski Arc co-ordinator

Programme

TBA

on-hold

Follow-up Presidents Conference - Marketing
Strategy & sales initiatives

Programme

D. Lohnes/Marketing
Committee

on hold

Aboriginal Sport Circle NCCP integration to
enhance PD for FCA coaches

Programme

Coach Committee

in progress

2008 Paralympic Coach placement

Event

S. Lemke

on-going

2008 Olympic Coach placement

Event

J. McDonald

on-going

2007-2008 High Performance Budget - Sport
Canada contribution update

Programme

A. Gravel

as needed

2007-2008 Archery Canada Budget - Sport
Canada contribution update

Programme

VP 3D / VP E&S / VP P&C

as needed

2007-2008 AWAD Budget - Sport Canada
contribution update

Programme

A. Nault/K. Millar

as needed

2008 Pan Am Champs Team Management

Programme

Team Leader and RCC

SUMMER
2007

2008 World Junior Team Management

Programme

HPC & RCC

SUMMER
2007

2008 FCA Mailmatch preparation

Event

Trina Snooks/K. Millar

FALL 2007

COPARCO Congress representation

Event

A. Wills

ANNUAL

2007 Prepare/host/report HPC annual meeting

Programme

VP HPC

FALL 2007

2008-2009 Coaching Budget/committee
operations

Service

J. Wiebe/ V-P Committees
& Proj

NOV
annually

2008-2009 Judge Budget

Service

G. Arseneault / V-P Comm
& Proj

NOV
annually

FCA Policy Manual

Governance

K. Millar/L. Kiraly/A. Wills

NOV
annually

National Championships hosting guide

Service

A. Wills

NOV
annually

Annual volunteer self-appraisals

Governance

Roger Murray

NOV
annually

Tournament medals - re-order

Programme

Staff

NOV
annually

CanBow Programme supplies - re-order

Programme

Staff

NOV
annually

Staff job review, evaluation and report

Governance

Roger Murray

NOV
annually

2007 Staff contract negotiations w/Exec. Dir.

Governance

President

NOV
annually

2008 Canadian Indoor Championships
preparations

Event

Exec. Dir.& national office

DEC
annually

FCA Insurance Programme to
members/clubs/retailers/PSO's / D&O
coverage

Service

Exec. Dir./R. Jobin/
J. Stirling

DEC
annually

2007 COPARCO MICA

Event

J. Jenskey

DEC
annually

2008 Annual Exec. Comm. meeting in Ottawa

Event

Executive Director
Executive

DEC
annually

Volunteer Recognition Programme

Programme

K. Millar/A. Wills

JAN
annually

FCA Retailer Programme

Programme

K. Millar/L. Kiraly/D. Lohnes

JAN
annually

Volunteer Handbook update

Service

K. Millar

JAN
annually

HPC Athlete Equipment Programme, contract
revisions

Service

Exec. Dir./H. Mott

JAN
annually

FCA insurance Programme & judge
certification

Programme

Judges Comm /Exec. Dir
/L. Kiraly

JAN
annually

2008 updated Operating Budget approval

Service

Board approval after
ExComm meeting

2008-02-01

2009 World Indoor Team Management

Event

Team Leader and RCC

TBA

2011 Canada Games Technical preparations

Event

Canada Games committee

TBA

COC/VISA/FCA Affinity Card programme

Programme

Executive Director

completed

* = Area : "A" Archery Canada; "H" High Performance; "MC" Marketing & Communication;
"M" Management

Appendix 10: Board self-evaluation form
Self Performance Appraisal Questionnaire
Name: ________________________________ Assessment Period: _________________
Position Title: __________________________ Time in Position: (x) months
General Assessment
1. a) Overall, the rating of my interactions and performance on behalf of the FCA is:
0 ——1——2———3———4———5———6———7———8———9———10
not satisfactory satisfactory very satisfactory
b) My assessment of the quality of my work performed during my term is:
0 ——1——2———3———4———5———6———7———8———9———10
low satisfactory high
c) My assessment of the timeliness of my work completed is:
0 ——1——2———3———4———5———6———7———8———9———10
late on schedule ahead of time
2. Complete summary ranking
Weighting Ranking*:
% Check the appropriate box
Key Responsibility Areas 1 2 3 4 5 6

Programme – (name programme)

Programme/Responsibility Area –

Administration –
Management (including mail distribution,
email management, meeting attendance,
follow-up on assigned tasks from meetings)
Finance (programme budgets, invoices?)
Human Resources (committee interaction,
regular communication and completion of
assigned tasks, board)
Other (Liaise with?)

30
05
10
05

Total = 100
Ranking Code:
6 Outstanding Results achieved far exceeded the requirements of the FCA
5 Very Good Results achieved consistently exceeded the requirements of the FCA
4 Good Results consistently met and on occasion exceeded the requirements
3 Acceptable Results achieved met the requirements of the FCA
2 Provisional Results achieved did not meet the requirements of the FCA
1 Poor Results achieved consistently fell short of the requirements of the FCA

Specific Assessment
3. Please write your overall impressions about working in this position:
4. In your frequent interaction with FCA members, or if there are specific strengths or
weaknesses, with your performance in your position, which you would like to highlight, please
elaborate.
5. Describe an action plan to reduce specific weaknesses. List ways in which FCA can assist
you in making these changes. Outline how FCA can make better use of your strengths.
6. In reviewing your FCA Job Description, do you wish to make changes/additions/deletions:
Signature: Date: ___/___/___

Questionnaire d’autoévaluation du rendement
Nom : ________________________________ Période d’évaluation : _________________
Titre du poste : __________________________ Poste occupé depuis : ( ) moiis
Évaluation générale
1. a) De façon générale, mes rapports mutuels et mon rendement au nom de la FCA ont été :
0 ——1——2———3———4———5———6———7———8———9———10
insatisfaisants satisfaisants très satisfaisants
b) La qualité du travail que j’ai effectué au cours de mon mandat a été :
0 ——1——2———3———4———5———6———7———8———9———10
faible satisfaisante élevée
c) En ce qui concerne le respect des échéances, mon travail a été effectué :
0 ——1——2———3———4———5———6———7———8———9———10
en retard selon les échéances en avance
2. Évaluation sommaire complète
Pondération Évaluation* :
% Cochez la case
correspondante
Responsabilités principales 1 2 3 4 5 6

Programme – (nom du programme)

Programme/responsabilité –

Administration –
Gestion (comprenant la distribution du
courrier, la gestion des courriels, la
participation aux réunions, le suivi des
tâches attribuées lors des réunions)
Finance (budgets des programmes,
factures?)
Ressources humaines (rapports avec les
comités, communications régulières et
achèvement des tâches attribuées,
conseil d’administration)
Autre (Relations avec?)

30
05
10
05

Total = 100
Code d’évaluation :
6 Exceptionnel Les résultats obtenus dépassent de beaucoup les exigences de la FCA
5 Très bon Les résultats obtenus dépassent régulièrement les exigences de la FCA
4 Bon Les résultats obtenus respectent régulièrement et dépassent parfois les exigences de la FCA
3 Acceptable Les résultats obtenus respectent les exigences de la FCA
2 Provisoire Les résultats obtenus ne respectent pas les exigences de la FCA
1 Faible Les résultats obtenus sont régulièrement inférieurs aux exigences de la FCA

Évaluation particulière
3. Inscrivez vos impressions générales du travail à ce poste :
4. Fournissez des détails de vos rapports mutuels fréquents avec les membres de la FCA ou
des forces ou des faiblesses particulières de votre rendement à ce poste que vous désirez
souligner.
5. Fournissez un plan d’action pour réduire les faiblesses particulières. Dressez une liste des
moyens par lesquels la FCA peut vous aider à apporter ces changements. Indiquez comment la
FCA peut utiliser vos forces de façon plus efficace.
6. Désirez-vous apporter des changements/ajouts/suppressions à votre description de tâches
de la FCA?
Signature : Date : ___/___/___

Appendix 11: Participation in Equipment Divisions at all Championships & re-instatement

Summary

Compound

Compound
Limited

BH
Unsighted

BH
Limited

BH
Unlimited

Barebow

Recurve

Field 2003

Field 2004

Field 2005

Field 2006

Field 2007

FITA 2003

FITA 2004

FITA 2005

FITA 2006

FITA 2007

104

Details on page 30

National Participation in Divisions

2007

FIELD

Compound

Compound
Limited

BH
Unsighted

BH
Limited

BH
Unlimited

Barebow

Recurve

Master Men

Senior Men

Junior Men

Cadet Men

Cub Men

Pre-Cub Men

AWAD Men

Master Women

Senior Women

Junior Women

Cadet Women

Cub Women

Pre-Cub Women

AWAD Women

FITA

Compound

Compound
Limited

BH
Unsighted

BH
Limited

BH
Unlimited

Barebow

Recurve

Master Men

Senior Men

Junior Men

Cadet Men

Cub Men

Pre-Cub Men

AWAD Men

Master Women

Senior Women

Junior Women

Cadet Women

Cub Women

Pre-Cub Women

AWAD Women

104

189

Appendix 12: Marketing Strategy 2008-2009
Current Strategy

. Internal structural changes

. Individual Membership Increases
. In the first year of the membership increases fees will increase by
$3.50/person.
o ~6500 members x $3.50 = $22750

. In second or third year of individual membership fee increases rates will
increase an additional $1.50/person.
o ~6500 members x $1.50 = $9750

. Indoor Target Nationals Registration Fee Increase
. Currently the indoor target national event costs the FCA money to conduct
and should at very least break even.
. Effective next year the registration fee of the indoor target nationals will
increase by $3.00/person.
o ~600 participants x $3.00 = $1800

. Clubs Membership Fee shall remain unchanged.

. Proposed changes generate ~$34300 in additional general revenue for the FCA.

. External Marketing Strategies

. Website Development
. At the current time the FCA is in the process of updating its website. Current
developments have fostered the selection of a website designer to create our
final product and selection of a website format has also occurred.

. Marketing package
. Currently the process of developing a marketing package is underway with
the marketing committee.
o Package will take the form of a tiered system
o Focal point of package is offering the sponsor something in return for
their contributions.

Continued

Think Tank Session
Instructions
In your respective groups take turns moving around the circle answering the following
questions. Note the first two questions should be answered and used to formulate the third
question answer.

1. Using your experiences in archery please list and describe aspects of the sport that you
believe are particularly marketable. i.e. Nationals, teams etc.

2. Given the time everyone has spent in archery please highlight the values most core to
our sport.

3. Using your answers to the two previous questions please create marketing ideas that
combine our sports values with the marketable attributes of our sport. Ideally each person
contributes one or more ideas.

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